Accounts Receivable Clerk (Hourly Nonexempt)

Sepro America
Published
August 7, 2019
Location
Warrendale, PA, PENNSYLVANIA
Job Type
Deadline to Apply
2019/09/30

Description

We’re currently looking for the dynamic individual to positively represent Sepro in handling collections and general support for Accounts Receivable.  This role involves researching and addressing credit/rebill issues and supporting internal and external customers.

EXPECTATIONS OF THIS ROLE:

  • Handle all collections for the company
  • Maintain collection statistics to appropriate levels
  • First point of contact for customers regarding discrepancies with billing, missing purchase orders, customer complaints for collection purposes
  • Analyze billing documents and other data for accuracy and completeness, obtain missing or correct data when necessary for collection purposes
  • Interco AR reconciliations
  • Operate closely with other functional teams to certify data quality and consistency
  • Billing support, to include but not limited to creation of invoices & credit notes for the parts – Back Up
  • Handling all incoming payments to the company, and managing the data that follows – to include posting of payments, follow ups on discrepancies with payments, credit card processing, etc
  • Generate monthly equipment commission spreadsheet (ERR)
  • Run AR reports
  • Generate account analysis:
    • Accrued revenue
    • Revenues received in advance
  • Control/ customer statements. Reconcile customer statements and correct discrepancies as necessary. Prepare and coordinate 3rd party AR reporting requirements as needed
  • Mail Support of customer statements / invoices
  • Main contact to the Accounting phone line
  • General Accounting Support
  • Parts
    • Manage open warranty list with department
    • Handle credit card requests for CIA payments
  • Administrative
    • Phone Back up 2

 QUALIFICATIONS:

  • High School diploma
  • B.S. or B.A. in Accounting preferred
  • 3+ years of experience in Accounting or Accounts Receivable
  • Proficient in Microsoft Word and Excel
  • Knowledge of applicable Accounts Receivable/general ledger systems and procedures
  • Ability to speak Spanish a plus
  • Must be able to work out of our corporate office; regular hours of 8a.m.-5p.m. Mon-Friday

SKILLS:

  • Must be detail oriented and accurate in entering and maintaining the right data into the systems
  • Display a strong sense of internal and external customer service; to represent our company in a positive manner
  • Possess a strong sense of detail and analytical thinking
  • Be able to act independently and have a strong sense of perseverance
  • Be able to act in a confidential manner
  • Excellent written and verbal communication skills; ability to communicate effectively both verbally and in writing with customers and employees in a professional manner
  • Good organizational and planning; ability to manage multiple priorities, particularly around month-end

PHYSICAL REQUIREMENTS:

  • While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone.
  • Sitting at a computer desk for a prolonged period.
  • The ability to occasionally lift office products and supplies.

WE OFFER GREAT EMPLOYEE BENEFITS SUCH AS :

  • Paid vacation and holidays
  • Medical, Dental and Vision
  • Short Term, Long Term and Life Insurance
  • 401(k) retirement plan
  • Casual work environment
  • Company social events

Sepro America, LLC considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age (40 or over), disability, genetic information, veteran status, or any other legally protected status under local, state or federal law.

Job Requirements

EXPECTATIONS OF THIS ROLE:
• Handle all collections for the company
• Maintain collection statistics to appropriate levels
• First point of contact for customers regarding discrepancies with billing, missing purchase orders, customer complaints for collection purposes
• Analyze billing documents and other data for accuracy and completeness, obtain missing or correct data when necessary for collection purposes
• Interco AR reconciliations
• Operate closely with other functional teams to certify data quality and consistency
• Billing support, to include but not limited to creation of invoices & credit notes for the parts – Back Up
• Handling all incoming payments to the company, and managing the data that follows – to include posting of payments, follow ups on discrepancies with payments, credit card processing, etc
• Generate monthly equipment commission spreadsheet (ERR)
• Run AR reports
• Generate account analysis:
o Accrued revenue
o Revenues received in advance
• Control/ customer statements. Reconcile customer statements and correct discrepancies as necessary. Prepare and coordinate 3rd party AR reporting requirements as needed
• Mail Support of customer statements / invoices
• Main contact to the Accounting phone line
• General Accounting Support
• Parts
o Manage open warranty list with department
o Handle credit card requests for CIA payments
• Administrative
o Phone Back up 2

How to Apply

www.sepro-america.com; Under Jobs/Careers